Feature · Progress claims
Claim the stage.
Get it approved. Push to Xero.
Stage-based progress claims that pull from the build, include variations, get approved by the client in their portal, and push to Xero as invoices in one click. Cash flow that keeps up with the work.
7 days free · $199 first month · $435/mo after · Month-to-month
01 / What it does
What this feature does
Progress claims are how a builder gets paid through a job, claiming the agreed percentage of each stage as it’s completed, plus approved variations. VIABUILD builds the claim from the job: the stages, the contract value, the variations already on record. You’re assembling a claim, not rebuilding the maths every time.
The client reviews and approves in their portal, so there’s a clear record of what was agreed. Approved claims push to Xero as invoices, with the accounting staying where it belongs.
02 / Why it matters
Why builders need it
Cash flow is the job
Slow or disputed claims starve a build of cash. Accurate, on-time claims keep the money moving with the work.
Variations get forgotten
Unclaimed variations are money left on the table. Tracking them against the job means they make it onto the claim.
Disputes start with ambiguity
When a client can see exactly what each stage covers and approve it, there’s less to argue about later.
Double entry wastes time
Re-typing claims into Xero as invoices is error-prone admin. A one-click push removes it.
Stages map to the schedule
When claim stages line up with schedule milestones, claiming becomes a natural step in running the job.
A clear paper trail
Portal approvals give you a record of what the client agreed to and when, useful if anything is ever questioned.
03 / The VIABUILD way
How VIABUILD handles it
From stage completion to a Xero invoice.
Set up your claim schedule against the contract: the stages and the percentage of value each represents. As the build hits a stage, raise the claim: VIABUILD pulls the stage value and any approved variations into the claim so the numbers are right.
Send it to the client for approval in their portal. Once approved, push the claim to Xero as an invoice in one click. The claim, the approval and the invoice all tie back to the same job.
- Stage-based claim schedules
- Variations pulled into the claim
- Client approval in the portal
- One-click push to Xero as an invoice
- Claims tied back to the job
- Stages line up with schedule milestones
04 / The workflow
How it runs, step by step
- 01
Set the claim schedule
Define the stages and the percentage of contract value each one claims.
- 02
Hit the stage
As the build reaches a stage, you’re ready to claim it.
- 03
Raise the claim
VIABUILD pulls the stage value and approved variations into the claim.
- 04
Client approves
The client reviews and approves in their portal, giving a clear record of what was agreed.
- 05
Push to Xero
One click sends the approved claim to Xero as an invoice.
- 06
Track payment
The claim ties back to the job, so you can see what’s claimed, approved and paid.
05 / FAQ
Common questions.
A progress claim is how a builder invoices through a job, claiming the agreed percentage of each stage as it’s completed, plus any approved variations, rather than billing the whole contract at the end. VIABUILD builds the claim from the job’s stages and variations and pushes it to Xero once approved.
Variations recorded against the job are available to include on the relevant claim, so approved extra work gets billed instead of being forgotten. You decide what goes on each claim.
You send the claim to the client to review and approve in their portal. That gives both sides a clear, dated record of what was claimed and agreed.
Yes. Once a claim is approved you can push it to Xero as an invoice in one click, with tracking categories, so there’s no re-typing and no double entry.
06 / Keep reading
Related features & guides
Raise your next claim in minutes.
Start with 7 days free, full platform, real data. $199 for your first month, then $435/mo. Build a claim schedule on a real job and push an approved claim straight to Xero.